Whether it's a meeting for 4 or 400. You get them here, we'll take care of the rest!

West Memphis Advertising and Promotion Commission

EUGENE WOODS CIVIC CENTER

 

The City of West Memphis does not give up the right to stage any event.

 

Normal business hours are from 8:00 A.M. until 12:00P.M. and 1:00P.M. until 4:30 P.M. Monday through Friday.  The building is available for rent until 10:00 P.M. Sunday through Thursday and on weekends (Friday & Saturday) until 12:00 A.M. 

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All Civic Center rental fees must be paid by cash, check or credit/debit only (NO MONEY ORDERS). 

 

Booking Fee Is non-refundable and non-transferable. 

 

Time changes on contracts should be made (2 weeks) prior to the event date to allow time for proper staffing.

 

Failure to vacate the rented area by the time specified on the contract shall result in a like charge. 

 

No event shall take place without a signed contract and payment.  No contract shall be entered into with a minor.

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Beer and Wine Service Available. No outside alcoholic beverages are allowed (No Exceptions).

 

No smoking, burning or open flames allowed inside the Civic Center.

 

Absolutely nothing on Civic Center walls. All decorations must be free-standing or tabletop.   

 

No gum allowed inside the Civic Center.  No confetti allowed inside the Civic Center.

 

Failure to pay balance by due date will result in forfeiture of security deposit.

 

No event shall be allowed that would be deemed unsuitable, questionable or of an improper nature for the general public.  The management reserves the right through its staff to eject any objectionable person or persons from the Center.

 

No church group shall hold regular services at the Civic Center.

 

No sporting events or practices shall be allowed.

 

No group shall be allowed to operate so as to be a disturbance to others meeting in the building.

 

We reserve the right to ask any Lessee to provide security officers (at their expense). (Security will only be provided by WMPD).

 

No weapons (except for security agents) will be allowed on the premises.  The staff reserves the right to require metal detection devices to be used for any event.  The Lessee will be responsible for making the necessary arrangements for this service with the proper officials if required. 

 

Any disturbances related to an event, being held at the Center that jeopardizes the safety of patrons may result in immediate termination of the event (without refund) and/or future denial of rentals. 

 

No refreshments/snacks will be allowed out of specified meeting rooms. 

 

Additional Rules for Minors:

No event (for example, Dances, Parties, Talent Shows, etc.) of persons under 21 will be allowed without the following required adult supervision:

Event Insurance must to be purchased from insurance agency and a copy (proof of coverage) must be attached to Civic Center contract.         

Two adult chaperones per every twenty-five minors in attendance.

Mandatory Security - number of officers, rate and timespan to be determined by the West Memphis Police    

Department.  Non-negotiable. (Pricing for security is set by WPMD and is non-negotiable).

All events for minors (for example, Dances, Parties, Talent Shows, etc.) shall be over and Civic Center

Property vacated by11:00pm.

 

No minors will be allowed in the building unsupervised.  This includes the time before and after meetings and events.

 

No sponsor should leave the center until all minors have been picked up.  Please make prior arrangements to ensure that the building will be vacated in a timely fashion and that no minors will be left on premises unattended. 

 

No minors will be allowed to roam the halls or outdoors unsupervised. 

 

All trash is to be taken outside and placed in the dumpster by the lessee.  Liners are provided in all trash receptacles in the building. 

 

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FAILURE TO COMPLY WITH ONE OR ALL OF THESE RULES, FEDERAL, STATE, OR LOCAL LAWS MAY RESULT IN IMMEDIATE TERMINATION OF THE EVENT (WITHOUT REFUND) AND/OR THE DENIAL OF FUTURE RENTAL REQUESTS